Stop Using These English Words

David Fisher
Aug 27
2 min read

Updated: Sep 20

The English language is so versatile that you will always find another way to say the same thing in a better and clearer way. When you're speaking English, the last thing you ever want to hear someone ask you is what do you mean?, or I don't understand.

Stop Using These English Words

The words can, could, would, and should are modal verbs. While they are grammatically correct and commonly used in English, there are contexts, especially in professional writing, and communication, where these words are vague and misleading.

Here’s why I recommend you stop using them.

Lack of Commitment or Certainty

Can and Could imply possibility but not certainty. We can deliver the project next week, suggests it's possible, but not definite. Better to say, We will deliver the project next week.
Would and Should suggest hypothetical or conditional situations, which may weaken the message. We would like to meet next week. Better to say, We want to meet next week.

Why stop saying/using these words? These words let the speaker avoid taking a firm position or responsibility.

Ambiguity

Should often implies an expectation, but not an obligation or guarantee. You should receive a response soon. When exactly? What happens if not? Better to say, You will receive a response by Friday.

Why stop saying/using these words? In critical communication such as contracts, customer service, and project planning, vague words create room for misinterpretation.

Weakened Tone

In persuasive or assertive writing, these words dilute the strength of your message. This strategy could increase sales better to say This strategy increases sales by 20%. We would recommend no, say instead We recommend.

Why stop saying/using these words? Weak modal verbs make arguments less compelling and confident.

Cover for Inaction

Sometimes people use these words to sound like they're offering action or help, without actually committing. We could look into that sounds helpful but means nothing has been done. You should consider revising this suggests action but avoids direct instruction.

Why stop saying/using these words? They unintentionally or intentionally give a false sense of progress or support.

When Are These Words OK to Use? Never!

Replace can with able to. Are you able to come to my office?
Replace could/would with clear statements. With more time, we will explore additional features.
Replace should with recommend. I recommend taking a short break every hour to stay focused.